Why a consistent maintenance rhythm matters

Unchecked maintenance issues are one of the fastest ways to derail daily service, spike repair costs, and invite health code violations. Teams that rely on static spreadsheets or ad-hoc sticky notes rarely have a source of truth. The result is emergency calls in the middle of a dinner rush, surprise equipment failures, and regulatory fines that could have been avoided.

This checklist is designed for multi-location restaurant groups that need a consistent operating cadence. Every task is grouped by frequency, with the visibility and accountability needed to keep equipment performing at its best.

Daily maintenance tasks

  • Sanitize prep tables, cutting boards, and food-contact surfaces with an approved disinfectant.
  • Inspect refrigeration units for proper temperature ranges and log readings in your compliance journal.
  • Flush floor drains with enzymatic cleaner to prevent buildup and odors.
  • Calibrate food thermometers and smart probes to ensure accurate cooking temperatures.
  • Confirm hood filters are free from grease buildup and document any anomalies for follow-up.

Weekly maintenance tasks

  • Deep-clean cooking equipment, including fryers, charbroilers, and grills; record oil filter changes.
  • Inspect gaskets on coolers and freezers for seal integrity, replacing worn sections immediately.
  • Test emergency lighting and exit signs to comply with local fire codes.
  • Review maintenance logs for unresolved issues and assign owners with due dates inside SecurVO.
  • Audit sanitation supplies to keep a 14-day buffer on hand across locations.

Monthly maintenance tasks

  • Schedule professional HVAC inspection focusing on coil cleaning and airflow measurements.
  • Perform descaling on dishwashers, combi ovens, and coffee machines to extend equipment life.
  • Verify fire suppression systems are armed and ready, checking pressure gauges and inspection tags.
  • Review safety incidents from the past month and update SOPs based on recurring themes.
  • Rotate backup generators and battery backups under load to confirm runtime capacity.

Rolling out the checklist with SecurVO

SecurVO makes it easy to convert this checklist into an automated, recurring program. Assign every item to a store lead, attach reference photos, and monitor completion rates from one dashboard. Fail a task? Trigger an instant follow-up work order and notify operations leadership so issues are solved before they become revenue-impacting emergencies.

Start a free trial or book a walkthrough to see how maintenance automation keeps every shift running smoothly.